Policy and Enrolment

Pre-enrolment information

Wellesley College has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Ministry of Education. Copies of the Code are available on request from this institution or from the New Zealand Ministry of Education website.

Conditions of Acceptance

International Students enrolling at Wellesley must:

  • Have one parent must remain with an International Student at all times while they are studying at Wellesley.
  • Have parents sign the Tuition Agreement and application forms.
  • Prove that they have adequate medical and personal loss insurance throughout their stay in New Zealand.
  • Inform Wellesley College of any sickness, behavioural, disability or special education needs
  • Include two of the most recent school reports and examination results. These reports must be translated into English (official transcripts only will be accepted). Wellesley College will also request a comprehensive reference from a past School Principal or Head teacher with each application.
  • Immunisation Certificate
  • Have parent’s written consent to study at Wellesley College.
  • Meet the conditions of New Zealand Immigration Service.
  • Accept the direction of the professional staff of Wellesley College in level placement.

Important Immigration information:

To grant a student visa, Immigration New Zealand will need to see the full letter of acceptance and the receipt of fees. No student may begin his tuition without the required visa and insurance. Full details of visa and permit requirements, advice on rights to employment in New Zealand while studying, and reporting requirements are available through the New Zealand Immigration Service, and can be viewed on their website.

Application Requirements and Procedures

All documents can be emailed to international@wellesley.school.nz:

  • Application form completed and signed by the parents
  • Confidential Report form from the last school attended by the student submitted direct to the International coordinator at Wellesley.
  • Copies of the last 2 school reports with verified English Translation
  • Copy of the passport page with the student’s photograph and details – and copy of the parent(s) accompanying the child.
  • Student Visa/permit
  • A recent passport sized photograph of the child
  • The application fee is NZ$1000
  • An interview will be arranged either at the school, through Skype, WeChat or by telephone
  • If accepted a Conditional Offer of Place will be issued
  • Invoice will be sent for tuition and homestay if applicable with details for payment. Fees must be paid in advance – a requirement for the visa
  • Payment received, Receipt issued and Offer of Place updated with Receipt Number and payment details
  • Medical and Health Insurance is compulsory in New Zealand and has to be acceptable according to the Code of Practice for International Students. This can be purchased through the school if necessary
  • Immunisation Certificate submitted
  • Medical forms submitted
  • Cyber Safety form submitted

Application Information

1. Enrollment Eligibility and Procedure

Wellesley College is able to offer placements for a number of international students. Each enrolment application will be considered on an individual basis, taking into account the school’s existing student demand, class sizes and available resources.

The applicant must complete the Enrolment Application Form and the Enrolment Contract and produce the following documents before the application can be processed.

Procedures once application has been received:

If the student is overseas, the documents are checked and assessed

Then, a conditional offer of place is made and invoices for fees deposit is sent (Fee transfer by Band Transfer into school account is recommended). The conditional offer of place will be confirmed upon receipt of fees.

2. Conditions of Study Wellesley College

– Students are required to attend all classes and be on time. Completion of all work including homework is mandatory.

– If students return to their home country during the school holidays, they may not take extra time away from school unless authorised by the school Principal. Requests must be made in writing by parents. Students must not return to their home country before the end of the school year, having completed all course work and taken the appropriate examinations.

– Student visa/permit will be issued for Wellesley College. Students may not transfer to another school until that visa/permit expires or it has been reissued to another school through an official transfer process involving NZ Immigration.

– Parents must sign all the required documentation which proves that they understand and accept the conditions of enrolment at Wellesley College.

– Wellesley College must be informed immediately of all changes of detail. This includes such things as the student’s or parent’s change of address, telephone numbers email or other changes.

3. Conditions of Acceptance at Wellesley College

– In addition to the conditions listed here, all conditions that are part of the contract with parents, the fees refund policy and other school policies also apply.

  1. The minimum period of enrollment is two school weeks.
  2. Although an elementary level of English is desirable no student will be refused acceptance due to their level of English, as all levels of English proficiency are catered for at Wellesley College.
  3. Students and parents/legal guardians must accept and abide by rules regarding behaviour and conduct that apply to all students. Unacceptable behaviour may result in the termination of tuition.
  4. Students must observe the laws of New Zealand.
  5. Students must observe the conditions of the Visa and Student Permit. If a student breaks the terms of the visa / permit, the school will report the fact to the New Zealand Immigration Service, which may result in the student having to leave New Zealand.
  6. Because class placements are decided on the evidence of assessment after arrival in New Zealand, all information given before enrollment about placement on courses and in classes is provisional. The school reserves the right to adjust placements and individual programmes at any time, if it is in the student’s interests to do so.
  7. The student will attend the school on all occasions when it is open unless prevented by illness or other urgent cause.
  8. Tuition may be terminated if the student fails to comply with the school rules or breaches the conditions of their visa.
  9. Tuition fees will be paid in full before enrollment, or before enrollment is renewed (whichever applies). Tuition fees are (annual and payable in advance, GST inclusive, includes a non-refundable Administration fee of NZD$1 000).
  10. All additional costs (as outlined in the school prospectus) will be paid promptly, as required.
  11. The conditions of the Fee Refund Policy will be accepted.
  12. All students are recommended to have a travel and medical insurance policy for the duration of their period of enrollment from the school’s nominated insurance company (StudentSafe Medical and Travel Insurance). The school will keep a record of the policy number.
  13. All international students must live with their parents.
  14. All disputes will be dealt with under New Zealand law.
  15. The school’s complaints procedure for international students will be used to deal with grievances.
  16. The student and/or parents will provide academic / behavioural / medical and other information that is relevant to the wellbeing and course placement of the student.

4. Curriculum Programme

Curriculum Programme

  1. Programmes at Wellesley College commonly feature the following:

– Learning activities in which students investigate issues and solve problems of interest to them

– A balanced curriculum which has a discovery and exploration emphasis and encourages higher order thinking as keys to successful learning

– Opportunities to see the relevance of learning by applying it in a practical way to solve real problems

– Learning activities and experiences (both in and outside school) which enable all students to succeed regardless of previous achievement

– Programmes of work that are not so prescriptive that they stifle creativity and the opportunity to capture the teachable moment Teachers adapt the programme to the students to ensure the curriculum focus for each student is on personal development as well as on academic achievement. Wellesley College focuses on educating the whole child, emotionally, intellectually, socially and personally. Students are challenged with opportunities to participate in a range of academic, cultural, sporting and technology programmes.

2. Subjects offered

Wellesley College is a private boys’ school. It offers programmes in all areas of the New Zealand Curriculum. Details of the National curriculum can be found on the Ministry of Education’s website http://www.minedu.govt.nz  This includes:

  1. English (oral, written, reading, visual, listening)
  2. Languages (Te Reo Maori, Mandarin, French)
  3. Mathematics
  4. Performing Arts
  5. STEAM (Science, Technology, Engineering, Art, Maths)
  6. Visual Arts
  7. Social Studies
  8. Physical Education

5. Orientation Programme and Support Services

Orientation Programme and Support Services

International students at Wellesley College will be provided with a proper orientation process. Steve Girvan is primarily responsible for the orientation of the students and their on-going welfare within the school community. This will be done in close liaison with the classroom teacher and the Principal.

The Orientation Programme

On the student’s first day, he will be met by the Teacher Responsible for International Students and shown their classroom. All students will be mainstreamed immediately upon arrival with a small group withdrawn for further orientation, English testing, and teaching as required. Assistance with academic planning is given, if required.

The classroom teacher will be responsible for ensuring the new student has a buddy group consisting of two or more other students whose role is to help the new student with daily routines, timetables, and activities during the breaks. The teacher will also ensure the student knows where to find the sick bay, tuckshop, toilets, etc.

Orientation will include school layout, rules and regulations, counselling, support systems and resources available.

Familiarisation with New Zealand culture, schools and learning will be provided.

The International Student Director will continue to monitor the student during his time at school to ensure the student settles into the class and the school. The Director will also be available for support of the students, the classroom teacher, and the Parents/Caregiver.

Student Support Services

The following staff members are available for assistance, support, and for emergencies:

Principal  – Mr Michael Bain

Email: principal@wellesley.school.nz

All International Students are issued with a laminated emergency card which shows the Student’s name and address, name of parent/caregiver, contact phone numbers and room number at school.

The contact details for the International Student Director, are detailed on the card so that students have 24 hour emergency contacts and support at all times.


A copy of the International Student Emergency Card follows:


Name:                                                                   Room

Address:                                                              Phone:

Parent/Caregiver:                                             Mobile:

24 Hour Contact Person:

Mr Steve Girvan, Director International Students

School Phone Number:

Mobile / After hours:

6. Termination of Agreement

The school’s responsibility for the student ends on their last day of enrollment. Either party may terminate this agreement at any time upon 2 weeks’ written notice being given to the other party. If the agreement is terminated, the  Fee Protection and Refund Policy will apply.


7. Cost of Tuition

Fees as indicated below are due in addition to the $1000 non-refundable administration fee.

(Years 1 to 6)

Duration Weekly 1 Term 2 Terms  3 Terms 4 Terms
Cost $ 625 $ 6250 $ 12 500 $ 18 750 $ 25 000

 (Years 7&8)

Duration Weekly 1 Term 2 Terms  3 Terms 4 Terms
Cost $ 800 $ 8 000 $ 16 000 $ 24 000 $ 32 000

*All prices are in New Zealand Dollars (NZD)

**This fee is inclusive of English tuition, stationery and any incidental costs associated with the school programmes.  This fee does not cover the cost of the school uniform, sports teams, photos and other non-educational school-based activities.

8. International Student Fees Protection Procedure

Fees paid by international students are secure and protected against the possibility of an interruption to the course. Our school’s internal procedures to monitor income and expenditure ensure that money is controlled appropriately.

The conditions of the Fee Protection and Refund Policy must be accepted and signed before enrollment begins. The School holds sufficient reserves to be able to refund the Student’s fees if the School is unable to provide, or continue, the course of tuition.


This policy provides clear procedures/guidelines for the protection of international student tuition fees and forms part of the Tuition Agreement. Under Section 228 of the Education Act 1989, the Board of Trustees has a responsibility to handle International Student Fees in a manner consistent with current school financial policies which will ensure that:

  1. Fees received are secure from misappropriation.
  2. In the event that Wellesley College is unable to continue tuition and a fee refund is necessary, the school will have the appropriate funds available.
  3. To ensure that unspent portion of the fee is available to be returned to the parent.
  4. To ensure that funds from International Students are accounted for separately from other School income, and in such a way that individual student contributions can be protected and monitored.
  5. To ensure that International Student fees can be refunded in accordance with the School’s Refund Policy.


In order to comply with the policy:

  1. Student Fee income will be deposited in a separate bank account.
  2. The Board will ensure that International Student Fee Income is coded to a separate ledger code.
  3. International Student Tuition Fees will be treated as ‘Income in Advance’ and will be shown in the Balance Sheet until the school has earned the monies.
  4. International Student Tuition Fees will be transferred to the Operating Statement two terms in arrears.
  5. The Board will ensure monies will be available for refunds resulting from the termination of the tuition contract.
  6. The Board will adopt accounting procedures to ensure that funds are available for refunds.
  7. Wellesley College will arrange appropriate insurance that provides professional indemnity protection for the school and trustees’ liability covering Fee Protection.



  1. International Student Tuition Fees will be coded separately in the Wellesley College Bank Account.
  2. International Student Tuition Fees will be treated as ‘income in advance’ and not transferred to the profit and loss statement until the fees have been earned.
  3. The Principal will report at each Board of Trustees meeting, showing International Student tuition income, and fees held.
  4. Where early withdrawal or termination of an international student’s enrolment occurs, refunds may be made in accordance with the International Student Fee Refund Procedure.

9. Insurance

– The Accident Compensation Corporation provides accident insurance for all New Zealand citizens, residents and temporary visitors to New Zealand, but you may still be liable for all other medical related costs. Further information can be viewed on the ACC website.

– All International Students must have appropriate travel and medical insurance. Insurance cover must be translated in English for the school and must meet the minimal cover standards as outlined by the Code of Practice for the Pastoral Care of International Students. The guidelines for ‘appropriate insurance’ can be accessed in pdf format by this link via the NZQA Website. Insurance in New Zealand may be terminated due to non-disclosure of personal details. Should, for any reason, the international student have insurance terminated, the student will be required to be absent from school until appropriate replacement insurance is obtained. International students without insurance are unable to be enrolled at Wellesley College.

 – All International Students (including group students) must have a New Zealand based comprehensive travel, medical and personal insurance policy in place prior to departing from home, and for the duration of their stay in New Zealand. The College will arrange for medical and travel insurance for the duration of the student’s enrollment at the parent’s expense.  Wellesley College uses ‘Studentsafe’ Medical and Travel Insurance.  Studentsafe is a product offered by Insurancesafe NZ, part of the Allianz Australia Insurance Limited.

10. Procedures for withdrawal from school/course

If a Student Withdraws From School

  1. The intention to withdraw a student from school must be in writing by the parents prior to the student’s last day, giving the date of the final day of attendance and the reason for leaving. The school will notify the Immigration Service.
  2. The Refund Policy for International Students will apply.

If a Student Is Not Attending Their Course

  1. In the case of absences, the parent / caregiver must follow the normal school procedure of notifying the school in the morning of the first day of the absence, and following this up with a written note on the first day of the student’s return to school. If the absence can be foretold – eg an appointment – then the school is to be informed in writing the day prior to the appointment or earlier.
  2. Where the student is absent with no reason, then the parents or caregivers will initially be contacted by the school for an explanation. Where a student is being truant from school, the school will have a meeting with the parents to rectify the situation. If the truancy continues then a family meeting will be held and contingencies put in place. If this does not rectify the situation then the enrolment will be terminated and the Immigration Service notified.
  3. If the student does not attend for more than twenty consecutive school days then the school will, in writing, notify the parents / caregivers that the enrolment has been terminated and the Immigration Service notified. However if the parents / caregivers have previously notified the school in writing that the student twill be absent for a period of time, with the full reason for the absence, the place shall be held, providing all fees have been paid in full, as required.
  4. If the student is withdrawn from or ceases to attend the school the Board of Trustees will notify the New Zealand Immigration Service.

11. Refund Conditions

  • If the application is made before the start of the course: If a student wishes to withdraw before the course a refund will be considered less $1,000.00 administration fee and charges already incurred. Parents must apply in writing to the Board of Trustees setting out the special circumstances of the claim prior to starting the course.
  • If the application is made after the start of the course: If a student wishes to withdraw after starting the school, course or programme, no refund will be made except in exceptional circumstances. These may include the student returning home due to serious illness of self or an immediate family member (parent or sibling). We require professional medical notes in English for any illness of self or family member. All such refunds will be at the discretion of the Principal and Board of Trustees and evidence will be required.
  • Visa: If the application is made due to failure to obtain a Visa a refund will be given less $1,000.00 administration fee and charges already incurred.
  • The Board of Trustees may refund fees to the person who paid the fees less the following amounts:
    • An administration charge of $1,000.00 (GST inclusive)
    • Costs to the school already incurred for tuition · Components of the fee already committed for the duration of the course
    • Specialist fees
    • Appropriate proportions of salaries for teachers and support staff (if applicable)
    • Costs already incurred for the use of facilities and resources
    • The proportion of the Government levy the school is required to pay
    • Any commissions paid to an agent representing the student
    • Any other costs already incurred
  • The Board of Trustees will make no refund:
    • Where a student has been stood down, suspended or excluded
    • Where a student is asked to leave the school because of poor attendance
    • Where INZ have cancelled a student’s visa
    • Where a student returns home for any reason other than serious illness or death of an immediate family member (parent or sibling) – evidence must be provided
    • If the enrolment application is found to be inaccurate in any way and the contract is terminated
    • Where students acquire permanent residence or domestic student status after having enrolled at the school, no refund will be made for the term in which their status changes (unless the Board of Trustees in its absolute discretion determines otherwise)
  1. Please read and acknowledge that you understand the following terms regarding illness:

a) Serious illness of self: An illness which prevents the student from attending any study institution and requires them to move home for special health care or a contagious illness which may be dangerous to others.

b) Serious illness of an immediate family member: A permanent or terminal illness which requires special health care at home in their home country and prevents the rest of the family to be studying or living abroad, due to needing to attend to the immediate family members’ health care plan.

c) Immediate family: Mother, father, brothers or sisters. Illness of any other family member which does not affect the students’ ability to study at any institution is not grounds for a refund however, we will happily grant leave to enable the family to visit their sick family member.